|
LGfL Video Conferencing - Click To Meet Tips when installing the equipment
- The webcam installation software should be run before you connect the camera.
- The webcam should be installed using an Administrator account.
- Check the webcam is working in the camera software installed, before trying it with ClickToMeet.
Before you access the ClickToMeet system
- Make sure you have the equipment connected and working.
- Make sure you have your school's universal sign-on username and password (you will obtain this off the named person who received your webcam and headset).
Accessing and using ClickToMeet To access ClickToMeet visit: http://conf5.lgfl.org.uk/clicktomeet/ 
When you visit this site it will check your computer to see if you have the neccessary software installed. If this is the first time you have accessed the system, you will be asked to download and install a file in order for ClickToMeet to work. On the first screen you are presented with, you will be asked to login. 
Once logged in, in the bottom left, you will see your private meeting room ID and the "Schedule a Meeting" link. 
Your private meeting room ID will never change, therefore, you can give this out to people who also have access to ClickToMeet (via the LGfL) for the video conference to happen. You may also schedule a meeting to happen which allows you to video conference with people who do not have access to ClickToMeet (via the LGfL). To do this, click on the "Shedule a Meeting" link. 
Once you have scheduled the meeting, all participants will be sent an email which contains a link to the conference. This link will allow them to take part without the need for a ClickToMeet login. When entering the conference, you will be presented with a black loading screen. 
Once you have entered the conference, you will be presented with a screen like below. 
This window shows the current speaker in the top left (this is determined by the noise level). Below that, is a list of the participants currently connected to the conference and a text based chat window to send public or private messages. The toolbar gives you the ability to adjust your microphone and speaker audio levels. It also allows you to switch your microphone off and on. You can invite other attendees to the conference, change your display and request control over the conference. The are three types of conference user.
- The Moderator (creator of the conference) has overall control and can mute particpants microphones, disconnect participants, prevent new participants from joining and terminate the meeting.
- The podium holder has control over the conference which can be passed to other participants. The podium holder can syncronise the layout so that everyone sees the same display
- Participants.
There are several actions that are available from the menu on the toolbar. For every action there are a number of layouts so that the video windows can still remain in view. The actions are:
- Present a document - allows you to upload a document for everyone to see. This document can then be annotated over.
- Tour the web - displays a web browser to show people around websites.
- Videoconference - just displays the video windows
- Share Application - similar to Present a document, however, it allows you to use the application the document was created in to make changes. A single copy of the document is kept at the end of the video conference
- Whiteboard - a Microsoft Windows Paint style program for typing text and drawing
To end your connection to the meeting, simply close you web browser. Further information and resources are available from our video conference resources page.
|
